CalendarPA: The Scheduling Tool My Friend Alan Seales Built, and Why I’m All In

I’ve known Alan Seales for more than 15 years.

Over that time, we’ve been clients, vendors, collaborators, and two guys comparing notes on life and the things we’re building. Families and otherwise.

We’ve both spent a lot of time around technology, media, podcasting, and people with more ideas than hours in the day. So when Alan told me he was building a new scheduling platform, I was interested.

When I saw what he built, I was impressed.

It’s called CalendarPA, and it takes something most of us deal with every day, the endless work of finding a time to meet, and makes it a lot more useful.

It helps people book meetings. It connects to the calendars they already use. It can collect payments, send reminders, coordinate schedules, and even bring an AI scheduling assistant into the conversation.

And it has a pirate language option.

Yes. Pirate.

I’ll get to that.

First, let me tell you why I’m excited about this one.

Disclosure: Alan is a longtime friend, CalendarPA has sponsored The HR Morning Show, and Evan White PR has distributed news for CalendarPA. This post reflects my enthusiasm for Alan and what he’s built.

What is CalendarPA?

CalendarPA is an online scheduling and booking platform built for people whose time is an important part of their business.

Think about the people who spend their days in conversations:

• Consultants and agency owners.

• Recruiters and talent acquisition professionals.

• Podcast hosts and producers.

• Coaches and advisors.

• Founders and sales teams.

• Tutors, trainers, and service providers.

• Anyone who has ever sent the words, “Here are a few times that work for me.”

CalendarPA gives those people a place to share their availability and let others book time with them.

But it also handles more of the work surrounding the meeting. Depending on the plan and how you set it up, you can connect calendars, collect payments, send reminders, offer packages, schedule recurring sessions, and protect time for breaks and focused work.

It’s the kind of product that makes you think: Why did we accept so much calendar back-and-forth for so long? 60-Second Setup

I’ve watched Alan build things for a long time

One of my favorite things about knowing people over many years is watching the ideas change while recognizing the person behind them.

Alan is a builder.

He has spent time in big technology, including more than a decade at Google. He’s also the co-founder and CTO of the Broadway Podcast Network and the host of The Theatre Podcast with Alan Seales.

That combination makes sense to me: Alan understands both the systems that make things work and the creative people who depend on those systems.

He knows what happens behind the scenes when a production, a podcast, a company, or a group of busy people needs to coordinate. He also knows how much time can disappear into the little logistical tasks surrounding the work.

So watching him build CalendarPA has been especially cool.

It’s a product from someone who understands technology, but it’s also clearly from someone who understands what happens when real people try to get together. Technical Program & Platform Leader

My CalendarPA page: calendarpa.com/@evan

If you want to see what a CalendarPA booking page looks like in the wild, here’s mine:

Book time with Evan White at calendarpa.com/@evan

That link gives people a simple way to find a time to talk with me about PR, marketing, podcasts, events, HR technology, or whatever idea they’re working on.

And that’s what I love about a good scheduling link. It gets the logistics out of the way so we can get to the actual conversation.

I can put the link in an email, share it after meeting someone at a conference, include it in a LinkedIn conversation, or add it to something I’m publishing.

Instead of exchanging six emails about Tuesday at 2 p.m., we can just pick a time and get on with it.

Want to talk? Grab a spot on my calendar here.

Moving from Calendly to CalendarPA is designed to be easy

One of the first things people ask when they see a new scheduling tool is:

“Great. But what happens to everything I already set up?”

Fair question.

If you’ve spent time building booking types in Calendly, TidyCal, or ZCal, the idea of starting from scratch probably isn’t exciting.

CalendarPA offers a built-in import tool for those services. According to the company, you can bring your booking types into CalendarPA and get new redirect links to share in places like your email signature or social bio.

The important detail: you’ll still want to update the links you’ve shared. An imported booking type doesn’t automatically change every old Calendly link floating around the internet.

And after you import, take a few minutes to review your availability, meeting lengths, connected calendars, and other settings. It’s your calendar, so it’s worth making sure everything looks the way you want it.

The import tool is included in CalendarPA’s free plan. That makes it easy to take a look without committing to a big migration project. 60-Second Setup

Explore CalendarPA and try the import

CalendarPA works with the calendars and meeting tools you already use

Most people don’t have one perfectly organized calendar.

They have a work calendar, maybe a personal calendar, possibly another calendar for a side business, and a video meeting link somewhere in the mix.

CalendarPA connects with Google Calendar, Microsoft Outlook, and Apple Calendar. It also works with meeting tools including Zoom, Google Meet, Microsoft Teams, and SquadCast.

For people in podcasting, that last one caught my attention.

When you’re coordinating hosts, guests, producers, recording sessions, and multiple shows, scheduling isn’t a tiny administrative detail. It’s part of how the whole operation keeps moving.

Alan understands that world. He’s lived it. 60-Second Setup

Meet AdaPA, the AI scheduling assistant

CalendarPA also has an AI scheduling assistant called AdaPA.

Instead of requiring every conversation to begin with a person clicking through a booking page, AdaPA is designed to handle scheduling requests through email, text, and chat.

Someone can ask about availability, and AdaPA checks the connected calendars and the rules the user has set before offering a time and helping complete the booking.

The appeal is obvious if you’ve ever spent a morning playing calendar ping-pong:

“Does Friday work?”

“Not anymore. What about Monday?”

“Monday is full now. How about Wednesday?”

AdaPA is built to take some of that coordination off your plate.

Alan talked about the technology and the scheduling problem on The Purple Acorn HR Morning Show. The conversation touched on his background, how systems scale, and the scheduling challenges that can slow down recruiting teams.

It was a fitting place to have that conversation. The HR Morning Show is built around bringing people together to talk about work, hiring, and the technology shaping both. CalendarPA helps make those conversations easier to schedule in the first place. 60-Second Setup

Listen to Alan on The HR Morning Show

Your calendar can help you get paid, too

For a lot of professionals, the meeting isn’t just something on the calendar.

The meeting is the work.

A coach sells a session. A consultant shares expertise. A tutor teaches a lesson. A creative professional helps a client figure out what comes next.

CalendarPA lets users collect payment when someone books. It supports payment providers including Stripe, Square, PayPal, and Stax.

It also offers features for prepaid packages, recurring appointments, and automated follow-ups on its paid plans.

That means a professional can build a more complete process around the appointment: someone finds a time, books, pays where appropriate, receives a reminder, and shows up ready to go.

I also like that CalendarPA lets users decide what makes sense for their own business. Not every conversation needs to be paid. Some calls are how relationships begin. But if your time and expertise are the product, it’s useful to have the option to charge for them without stitching together a bunch of separate tools. 60-Second Setup

It can protect your time, not just fill it

A full calendar can look impressive.

It can also mean you haven’t eaten lunch, haven’t had time to prepare for the next meeting, and have been staring at a screen for six straight hours.

CalendarPA includes features designed to protect the time around meetings, including buffers, breaks, focus time, lunch, and daily meeting limits. Availability and specific controls vary by plan.

I appreciate the idea behind that.

A scheduling tool shouldn’t just help other people get onto your calendar. It should help you decide what your day can reasonably hold.

Because the goal isn’t to win an award for the most meetings. It’s to have enough space to do the work those meetings are supposed to support. 60-Second Setup

And now, the pirate version

I promised we would get here.

CalendarPA supports multiple languages, including English, Spanish, French, and, yes, Pirate.

A scheduling platform did not need a pirate language option.

That is exactly why I love that Alan included one.

There are plenty of products that treat every button, screen, and interaction as if it has been approved by a committee determined to eliminate all signs of human personality.

Then there’s Alan, building a serious scheduling platform and deciding that some of us might prefer to navigate the experience like we’re preparing to sail the seven seas.

That makes me smile.

It also makes CalendarPA more memorable. You might forget the fifth scheduling tool someone mentioned this week. You’re less likely to forget the one that gave you a chance to run your calendar like a pirate.

The feature was even mentioned in CalendarPA’s October growth announcement.

A useful product with a little personality? More of that, please. einpresswire.com

CalendarPA is growing

When Alan launched CalendarPA, I was excited to see it out in the world.

It has been even more fun watching people find it and use it.

In an October 3, 2026 announcement, CalendarPA reported that its user base had grown approximately 3.5 times over six months. At the time of the announcement, Alan said the platform had 321 users and that 274 had used it in the previous seven days.

Those are the company’s figures from that point in time, and they’ll change as CalendarPA grows. What I like about them is what Alan chose to emphasize: people weren’t just signing up. They were coming back and using what he built.

The announcement also described the platform’s expansion into payments, packages, recurring appointments, automated communication, team features, and integrations.

That’s a lot of progress for a product that began with a problem so many of us understand: getting the right people on the calendar without making everyone work so hard to do it. einpresswire.com

CalendarPA in the news

It’s been great seeing Alan share the story as CalendarPA has grown. Here are a few announcements for anyone who wants to follow the product’s development:

• The launch: CalendarPA Launches “The Booking Engine Built for Collaboration,” Introduces Ada Virtual Assistant. The original launch introduced the platform’s collaborative scheduling approach and its virtual assistant. 12 comments

• Booking protection: CalendarPA Launches Zero Double Booking Guarantee for Scheduling Professionals. CalendarPA shared its focus on checking availability when meetings are booked. As with any guarantee, check the company’s current terms for details. EIN Presswire

• Growth and new features: CalendarPA Grows 3.5× in Six Months as Professionals Turn Their Time Into Money. This update covers user growth, payments, agency options, integrations, AdaPA, and the pirate language option. einpresswire.com

These are CalendarPA press releases distributed through EIN Presswire, including work shared by Evan White PR. They’re a useful way to see what the company has announced as it develops.

Is CalendarPA free?

Yes. CalendarPA offers a free Starter plan.

At the time I’m writing this, the company says the free plan includes unlimited bookings, two booking types, two connected Google, Microsoft, or Apple accounts, payment collection with one active provider, automatic email reminders, AdaPA, and importing from other scheduling tools.

CalendarPA also offers paid Pro and Business plans with additional features and capacity.

Because software pricing and plan details can change, check the CalendarPA website for the current options before choosing a plan. 60-Second Setup

Is CalendarPA a good Calendly alternative?

If you’re looking for a Calendly alternative, CalendarPA is worth exploring.

It offers the basics people expect from a scheduling tool, including a booking page and calendar connections. It also adds features for people who want their scheduling system to help with payments, AI-assisted coordination, reminders, packages, and more.

The built-in import option makes it easier to bring booking types over from Calendly, TidyCal, or ZCal and see whether CalendarPA fits the way you work.

The best scheduling platform is the one that works for your business, your calendar, and the people who book time with you.

I’m happy to have my page on CalendarPA. And I’m even happier knowing who built it.

A good product from a good friend

There’s something special about watching someone you’ve known for years put an idea into the world.

You remember the earlier conversations. You know how much work goes into building something. You understand that behind every clean little booking link is a person who spent a lot of time thinking about how to make it useful.

Alan built CalendarPA, and I’m proud to see where he’s taking it.

He brought together his experience in technology, podcasting, production, and collaboration to create a tool that helps people get a little time back.

He also made it speak pirate.

Honestly, what more could I ask for?

Check out CalendarPA

Connect with Alan Seales on LinkedIn

Or book a conversation with me at calendarpa.com/@evan

I’ll be the one excited to hear what you’re building. 🏴‍☠️